Meeting Facilities
Great Rooms. Great Views. Serving Community.
The airport offers free meeting room space to community and non-profit groups. To see the meeting room schedules, please click on the "View Calendar" button above. Community Room Rules, Facility Registration Forms, and Policies and Procedures information can be found by clicking on the links at the bottom of the page. For more information, please contact Lauren Tapia at email address: Lauren.Tapia@TruckeeTahoeAirport.com
Rooms Available:
Room Use Rules:
The District Community Rooms and Café / Lounge Area may be reserved for public use by governmental and public benefit non-profit organizations with prior District written approval. Other organizations are eligible to use these facilities for a fee if the event is cosponsored by the Truckee Tahoe Airport District. Aviation related businesses may reserve the rooms at the rates listed below. All other commercial or for-profit use is not permitted. The District does not provide additional services, related room setup and clean up, meeting supplies such as flip charts, pens, pencils, paper, equipment, coffee pots or storage of the group’s equipment. No items may be attached to the walls in the meeting rooms unless the area is designated for such purposes. All groups are responsible for their own setup and takedown of tables and chairs. Due to IT and broadcasting requirements, tables with audio equipment cannot be moved or altered without prior approval from General Manager and assistance from District staff. Area must be returned to its original arrangement. Any trash or debris shall be deposited in the recycling or trash receptacles. Groups will be held responsible for any damage, cleanup or rearranging incurred or required. Failure to comply with these provisions may result in the revocation of the group’s ability to use District facilities.
Application
A complete Facility Reservation Form and Certificate of Insurance must be submitted to the District Clerk attention Lauren Tapia.
➤ 2024/25 TTAD Community Room Reservation Form
Pricing
The following rates are for business groups not affiliated with a non-profit: Community Room A, $186/hr, $700/day; Community Room B, $133/hr, $500/day; Full Community Room, $265/hr, $1,000/day.
Room Reservation and Cleaning Fee
A cleaning fee (for each individual meeting) in the amount of $159 will be required if food is being brought in. This fee must be paid at the time the application is filed to secure the reservation. For Profit entities who wish to utilize the District's Community Rooms will be charged an hourly room reservation fee. For recurring use throughout the year, the room reservation fee shall be paid at least one month prior to each meeting date.
Reservation
Reservations are first come, first serve and are tentative until the application is completed and approved by the District. All fees must be paid at the time the application is submitted to secure the reservation. Groups are asked to respect their allotted time and depart the facility promptly allowing for adequate time to setup for the next function. Community Rooms can be reserved between the hours of 7:00 AM and 8:00 PM. Community Rooms will be locked no later than 8:30 p.m. for evening meetings. Non-profit organizations may use the Community Rooms will not be charged a room reservation fee, but if they bring in food for their meetings, they will be charged a cleaning fee of $159/meeting day.
The District reserves the right to refuse any group not abiding by the rules set forth here and outlined in Policy Instruction 505 a copy of which is attached. The District further reserves the right to cancel or change location of any prescheduled use in the event the Community Rooms is required to conduct District business.
Cancellations
The District must be notified of cancellation 72 hours prior to the rental date in order for the group to receive refund of any room rental fees assessed.
Refunds
All facility users must leave the room in the state as if it was found. Cleaning, damage or rearranging costs beyond the cost of the cleaning fee will be billed at the actual cost to the responsible party listed on the Facility Use Reservation Form.
Insurance Requirements
All groups using the facilities must provide the District with a Certificate of Insurance evidencing general liability insurance is currently in force with limits not less than $1 million per occurrence. Additionally, the facility user shall provide an endorsement naming the District, its officers, officials, employees and volunteers as additional insured. Possible waivers to the insurance requirement will be considered by the General Manager on a case-by-case basis.
Food and Beverages
Food service is available for breakfast and lunch catering through Red Truck on the Runway Café at (530) 386-0257 which is on-site. Any articles, food, drink, or special equipment must be removed upon departure of the group. Kitchen facilities are available with prior approval and fee of $50. Use of kitchen facilities includes a microwave, coffee pot and water pitchers. Groups must furnish their own coffee, coffee filters, sugar, etc. If the kitchen is used for preparation or serving of food and drink, it must be returned to its original condition.
➤ 2024/25 TTAD Community Room Reservation Form
➤ Facility Use Policies and Procedures - 2023
